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Overview

A Financial Period represents an accounting date range you want to close out, such as a calendar month, a quarter, or a fiscal year. It is a custom record in fusionCore, stored on the FCORE_PAY__Financial_Period__c object. fusionCore does not post journal entries and has no debit/credit ledger of its own. Your organization’s general ledger (GL) system creates the journal entries by importing data that fusionCore provides. A Financial Period is the tool that organizes that supporting data for one accounting timeframe and then locks it so nobody can change posted transactions after the books are closed. Organizations commonly use Financial Periods to:
  • Track annual and monthly membership revenue (for example, January 2025 monthly and FY25 yearly).
  • Monitor financial performance for a major annual conference across quarterly and monthly periods.
  • Measure the success of a year-end donation drive.
  • Track sponsorship revenue across quarterly campaigns.

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Key Terms

A Financial Event Line (FCORE_PAY__Financial_Event_Line__c) is a single accounting ledger entry, such as one debit or credit row. Each line belongs to a parent Financial Event, which originates from an order or a payment. When you work a Financial Period, you connect the relevant Financial Event Lines to it, then freeze them. Two buttons on the Financial Period record drive this: Both buttons run their work as a batch job. You start the job by clicking the button, then wait for it to finish and refresh the record to see the result.

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The Month-End Close Lifecycle

1

Create the period

Set the start date and end date for the timeframe you want to close. The status starts as Open. See Creating a Financial Period.
2

Fetch the lines

Click Fetch to link every succeeded Financial Event Line in the date range to the period. See Fetching Financial Event Lines.
3

Lock the period

Click Lock to validate, freeze the linked lines, and close the period. See Locking Financial Periods.
4

Open the reports (optional)

With the optional reports add-on installed and configured, the period record links to standard reports filtered to that period. See Financial Period Reports.

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Status and Batch Job Fields

You can view a period’s progress on the record detail page:
The status does not flip to Closed the instant you click Lock. It changes only after the background Lock job finishes successfully. If the job errors, the status stays Open and Batch Job Status becomes Lock Error, with detail in Batch Job Error Message.

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Working with Financial Periods

Creating a Financial Period

Create the period and set its start and end dates.

Fetching Financial Event Lines

Link the period’s succeeded ledger lines to the period.

Locking Financial Periods

Validate, freeze the lines, and close the period.

Financial Period Reports

Point the period’s report links at the reports your organization uses.

Financial Events

Financial Event Lines are the ledger entries a period fetches and locks; this is where they originate.

Posting an A/R

Accounts-receivable Financial Events posted on orders feed the lines a period closes.

Business Units

Each Financial Event Line is tagged to a Business Unit, so periods organize data per division.

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Limitations and Common Pitfalls

  • Fetch and Lock work only while the period is Open. A closed period cannot be re-fetched or re-locked from these buttons. The action returns “Action is available only for Open Financial Periods.”
  • You cannot run two jobs at once. While Batch Job Status is Processing Fetch or Processing Lock, a second Fetch or Lock is blocked until the first job finishes.
  • Fetch the lines before you lock. Lock checks that every linked line’s parent event succeeded within the period’s dates, and that no succeeded line in the range is left unlinked. If a line that should have been linked is missing, Lock fails and names the offending line in the error message.
  • Locking is effectively permanent. After a successful lock, you cannot edit or delete a locked Financial Event Line (“Cannot edit/delete Locked Financial Event Line”), and you cannot change the period’s Start Date, End Date, or Status while it is Closed (“Cannot edit Closed Financial Period.”). This package ships no “reopen” button, so confirm your numbers before you lock.
  • Fetch only picks up succeeded, in-range lines. Fetch links a line only when its parent event succeeded and the succeeded date falls inside the period. Lines that are not succeeded, or whose date is outside the range, are skipped without warning.
  • Dates cannot overlap another open period, and the start date cannot be after the end date. Creating or editing a period that overlaps another Open period is rejected (“Provided dates are overlapping with other Open Financial Period.”).
  • Jobs can partially succeed. A Fetch or Lock job commits the rows it can and reports the first failure it hits. If the Batch Job Status shows an error, review Batch Job Error Message and re-run after fixing the underlying data.